{"id":1798,"date":"2026-10-29T13:59:23","date_gmt":"2026-10-29T13:59:23","guid":{"rendered":"https:\/\/innolics.nl\/privacy-statement\/"},"modified":"2026-10-30T14:13:35","modified_gmt":"2026-10-30T14:13:35","slug":"privacy-statement","status":"publish","type":"page","link":"https:\/\/innolics.nl\/en\/privacy-statement\/","title":{"rendered":"Privacy statement"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"1798\" class=\"elementor elementor-1798 elementor-1775\">\n\t\t\t\t<div class=\"elementor-element elementor-element-33a8fd5 e-flex e-con-boxed e-con e-parent\" data-id=\"33a8fd5\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-da4869b elementor-widget elementor-widget-text-editor\" data-id=\"da4869b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h1>Privacy Statement Innolics B.V.<\/h1><p>Last updated: 29 October 2026<\/p><h2>1. Who are we?<\/h2><p>Innolics B.V. develops software solutions that enable organisations to manage, automate and gain insight into complex processes. Through the Innolics platform, we support educational and research institutions, among others, in managing research projects, workflows, decision-making processes and project information.<\/p><p>We place great importance on privacy and the protection of personal data. We process personal data with due care and in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.<\/p><p>Company and Contact Details<br\/><br\/><br\/><br\/><br\/><\/p><ul><li><p><strong>Company Name:<\/strong> Innolics B.V.<\/p><\/li><li><p><strong>Business address:<\/strong> Reduitlaan 27, 4814 DC Breda<\/p><\/li><li><p><strong>Chamber of Commerce number:<\/strong> 42196748<\/p><\/li><li><p><strong>Website:<\/strong> <a href=\"https:\/\/www.innolics.nl\/\">https:\/\/www.innolics.nl<\/a><\/p><\/li><li><p><strong>Email address for privacy inquiries:<\/strong> <a href=\"mailto:steven@innolics.nl\">steven@innolics.nl<\/a><\/p><\/li><\/ul><p>For questions about this privacy statement or the processing of personal data, please contact us at the email address above.<\/p><h2>2. Scope of Application<\/h2><p>This privacy statement applies to the processing of personal data by Innolics B.V. in connection with:<\/p><ul><li><p>Visiting our website;<\/p><\/li><li><p>Contacting Innolics;<\/p><\/li><li><p>Requesting information or demonstrations;<\/p><\/li><li><p>Establishing and maintaining business relationships;<\/p><\/li><li><p>Providing, maintaining, and supporting our software services.<\/p><\/li><\/ul><p>When customers use the Innolics platform, a distinction is made between the responsibility of Innolics B.V. and that of the customer in question.<\/p><p>When Innolics processes personal data on behalf of an educational institution or other customer, Innolics generally acts as a data processor. In such cases, the customer is the data controller and determines the purposes for which personal data is processed within the platform.<\/p><p>Where required, the agreements regarding this are set forth in a data processing agreement.<\/p><h2>3. What personal data do we process?<\/h2><h3>3.1 Website Visitors and Business Contacts<\/h3><p>When you visit our website or contact us, we may process the following personal data:<\/p><ul><li><p>First and last name;<\/p><\/li><li><p>Business email address;<\/p><\/li><li><p>Phone number, if provided;<\/p><\/li><li><p>Organization name;<\/p><\/li><li><p>Position within the organization;<\/p><\/li><li><p>Content of messages, questions, or requests;<\/p><\/li><li><p>Technical data necessary for the functioning and security of the website.<\/p><\/li><\/ul><p>We collect only the personal data necessary for the specific purpose.<\/p><h3>3.2 Users of the Innolics platform<\/h3><p>The Innolics platform is used for, among other things, research management, project requests, workflow management, and reporting.<\/p><p>Depending on the customer\u2019s configuration, the following personal data, among others, may be processed within the platform:<\/p><ul><li><p>Name and business email address;<\/p><\/li><li><p>User ID and account information;<\/p><\/li><li><p>Organization, institution, and, if applicable, research group;<\/p><\/li><li><p>Roles, rights, and responsibilities;<\/p><\/li><li><p>Project information and project proposals;<\/p><\/li><li><p>Form data and associated documents;<\/p><\/li><li><p>Evaluations, comments, and decisions;<\/p><\/li><li><p>Process history and audit records;<\/p><\/li><li><p>Technical data required for authentication and security.<\/p><\/li><\/ul><p>The customer determines which data is recorded within the available functionalities and who has access to this data.<\/p><h2>4. For what purposes do we process personal data?<\/h2><p>Innolics processes personal data exclusively for legitimate and predetermined purposes.<\/p><p>These include, among other things:<\/p><ul><li><p>Responding to questions and contact requests;<\/p><\/li><li><p>Maintaining business relationships;<\/p><\/li><li><p>Fulfilling agreements;<\/p><\/li><li><p>Delivering and supporting our software;<\/p><\/li><li><p>Providing technical support;<\/p><\/li><li><p>Managing and securing our systems;<\/p><\/li><li><p>Complying with legal obligations.<\/p><\/li><\/ul><p>For personal data processed via the Innolics platform, the customer determines the specific purposes of processing.<\/p><p>Innolics does not use customer data for its own marketing purposes and does not sell personal data to third parties.<\/p><h2>5. Legal Bases<\/h2><p>When Innolics acts as the data controller, we process personal data based on one or more of the following legal bases:<\/p><p><strong>Performance of a contract<\/strong><br\/>When processing is necessary for the performance of a contract to which the data subject is a party, or for taking steps at the request of the data subject prior to entering into such a contract.<\/p><p><strong>Legitimate interest<\/strong><br\/>For example, for business communications, maintaining customer relationships, and securing our systems, provided that the interests and rights of data subjects do not conflict with this.<\/p><p><strong>Legal obligation<\/strong><br\/>When personal data must be processed or retained to comply with legal obligations.<\/p><p><strong>Consent<\/strong><br\/>When specific processing activities require consent.<\/p><p>When Innolics acts as a processor, the customer is responsible for establishing a valid legal basis.<\/p><h2>6. Hosting and Storage of Customer Data<\/h2><p>The Innolics platform is deployed within the customer\u2019s own Microsoft Azure environment.<\/p><p>This means that the platform\u2019s operational data\u2014including project data, form data, documents, and process history\u2014is stored within the relevant customer\u2019s infrastructure.<\/p><p><strong>Innolics does not maintain a central database in which all customers\u2019 project data is stored.<\/strong><\/p><p>The customer retains control over its own Azure environment and the data stored therein.<\/p><p>Innolics may, when necessary for implementation, maintenance, or technical support\u2014and provided there is authorization or an appropriate contractual basis\u2014gain access to parts of the customer\u2019s environment.<\/p><p>Such access is limited to what is necessary for the performance of the relevant work.<\/p><p>Responsibilities for hosting, infrastructure, security, backups, and data management are further specified in the agreements between Innolics and the customer.<\/p><h2>7. Authentication and Access Management<\/h2><p>The Innolics platform supports secure user authentication and authorization.<\/p><p>Keycloak may be used for this purpose, in combination with an external identity provider such as Microsoft Entra ID.<\/p><p>This allows users to log in with their existing organizational account.<\/p><p>The platform uses roles and permissions to determine which users have access to specific features and data.<\/p><p>Access to project information and other personal data is restricted based on the assigned permissions and the configuration of the client environment.<\/p><h2>8. Retention Periods<\/h2><p>Innolics does not retain personal data for longer than is necessary for the purpose for which it is processed, unless a legal retention requirement mandates a longer period.<\/p><p>For business and administrative data, the applicable statutory retention periods are followed.<\/p><p>Other personal data is deleted or anonymized when it is no longer necessary for the original purpose of processing, unless another legal obligation applies.<\/p><p><strong>Data within the Innolics platform<\/strong><\/p><p>The data that customers process within the Innolics platform is stored in their own Azure environment.<\/p><p>As the data controller, the customer in question determines the retention periods for this data, taking into account applicable laws and regulations.<\/p><p>Innolics does not routinely store this customer data in its own central environment.<\/p><p>Agreements regarding the deletion, return, or retention of data following the termination of a contract are set forth in the contractual agreements with the customer.<\/p><h2>9. Protection of Personal Data<\/h2><p>Innolics takes the protection of personal data seriously and strives to maintain an appropriate level of information security.<\/p><p>In the development, implementation, and support of our software, we take into account principles such as:<\/p><ul><li><p>Access control and authentication;<\/p><\/li><li><p>Role and permission management;<\/p><\/li><li><p>Restriction of access to authorized users;<\/p><\/li><li><p>Logging and auditability of relevant actions;<\/p><\/li><li><p>Protection against unauthorized access and unauthorized modifications;<\/p><\/li><li><p>Secure management and maintenance of software;<\/p><\/li><li><p>Appropriate technical and organizational security measures.<\/p><\/li><\/ul><p>Innolics strives to align its information security processes and procedures with the relevant requirements and principles of <strong>ISO\/IEC 27001<\/strong>.<\/p><p><strong>Innolics B.V. is not currently ISO 27001-certified.<\/strong> The pursuit of this standard should not be construed as a statement that all requirements have already been demonstrably implemented or that certification has been obtained.<\/p><p>The actual security measures depend in part on the configuration and management of the customer\u2019s Azure environment.<\/p><h2>10. Sharing Personal Data with Third Parties<\/h2><p>Innolics shares personal data with third parties only when necessary to provide our services, to comply with legal obligations, or when there is another valid basis for doing so.<\/p><p>This may, for example, involve parties that provide technical infrastructure or business support services.<\/p><p>When external service providers process personal data on behalf of Innolics, appropriate contractual arrangements are made where required.<\/p><p>For the Innolics platform, the customer is responsible for setting up their own Azure environment and the services used therein, unless otherwise agreed upon in the contract.<\/p><p>Innolics does not sell personal data to third parties.<\/p><h2>11. International Transfer of Personal Data<\/h2><p>Innolics focuses its services on organizations in the Netherlands and does not intend to process personal data outside the European Economic Area (EEA).<\/p><p>The Innolics platform is hosted within the customer\u2019s Azure environment. The customer helps determine the geographic configuration of this environment.<\/p><p>To the extent that Innolics processes personal data itself or grants access to service providers, an assessment is made as to whether this may involve a transfer outside the EEA.<\/p><p>If personal data is transferred outside the EEA, this occurs exclusively when there is a valid legal basis and the necessary safeguards under the GDPR are in place, such as an applicable adequacy decision or standard contractual clauses.<\/p><h2>12. Cookies and Website Use<\/h2><p>The Innolics website does not currently use any analytics or marketing tools to track visitor behavior.<\/p><p>We do not currently use Google Analytics or similar tracking services to build visitor profiles.<\/p><p>The website may use technically necessary cookies or similar technologies that are required for the website\u2019s functionality, security, and stability.<\/p><p>For the use of cookies that require legal consent, we will ask for consent in advance.<\/p><p>If we begin using analytics or marketing cookies in the future, we will update our website and privacy statement accordingly.<\/p><h2>13. Rights of Data Subjects<\/h2><p>When Innolics is the data controller, you have the following rights under the GDPR, depending on your situation:<\/p><ul><li><p>Right of access;<\/p><\/li><li><p>Right to rectification of inaccurate data;<\/p><\/li><li><p>Right to erasure of personal data;<\/p><\/li><li><p>Right to restriction of processing;<\/p><\/li><li><p>Right to data portability;<\/p><\/li><li><p>Right to object to certain processing activities;<\/p><\/li><li><p>Right to withdraw previously given consent.<\/p><\/li><\/ul><p>You can submit a request via <a href=\"mailto:steven@innolics.nl\"><strong>steven@innolics.nl<\/strong><\/a>.<\/p><p>We process privacy requests within the statutory timeframes.<\/p><p>If your request concerns personal data processed by an educational institution or another client within the Innolics platform, please contact the relevant organization as the data controller.<\/p><p>Innolics assists its customers in handling such requests to the extent required by the applicable contractual agreements.<\/p><h2>14. Data Breaches and Security Incidents<\/h2><p>Innolics strives to carefully assess and handle security incidents and potential data breaches.<\/p><p>If an incident involves personal data that Innolics processes on behalf of a client, the client in question will be notified without undue delay after Innolics becomes aware of a data breach involving that personal data.<\/p><p>Where necessary, Innolics will cooperate with the client to mitigate the consequences of the incident and provide the necessary information.<\/p><p>Responsibilities for reporting to supervisory authorities and data subjects are determined by the GDPR and the division of roles between Innolics and the client.<\/p><h2>15. Questions and Complaints<\/h2><p>Do you have questions about this privacy statement or the processing of your personal data? Please contact us at:<\/p><p><strong>Innolics B.V.<\/strong><br\/>Reduitlaan 27<br\/>4814 DC Breda<br\/>Email: <a href=\"mailto:steven@innolics.nl\">steven@innolics.nl<\/a><br\/>Website: <a href=\"https:\/\/www.innolics.nl\/\">https:\/\/www.innolics.nl<\/a><\/p><p>If you believe that your personal data is not being processed properly, you can also file a complaint with the Dutch Data Protection Authority.<\/p><p>For more information, visit:<\/p><p><a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/\">https:\/\/autoriteitpersoonsgegevens.nl<\/a><\/p><h2>16. Changes to This Privacy Statement<\/h2><p>Innolics may amend this privacy statement if our services, technical infrastructure, or applicable laws and regulations change.<\/p><p>The most recent version is published on our website.<\/p><p>In the event of significant changes, we will additionally notify data subjects when required by law.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Privacy Statement Innolics B.V. Last updated: 29 October 2026 1. Who are we? Innolics B.V. develops software solutions that enable organisations to manage, automate and gain insight into complex processes. Through the Innolics platform, we support educational and research institutions, among others, in managing research projects, workflows, decision-making processes and project information. 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Who are we?Innolics B.V. develops software solutions that enable organisations to manage, automate and gain insight into complex processes. Through the Innolics platform, we support educational and research institutions, among others, in managing research projects, workflows, decision-making processes and project information.We place great importance on privacy and","twitter:image":"https:\/\/innolics.nl\/wp-content\/uploads\/2026\/01\/Logo.png"},"aioseo_meta_data":{"post_id":"1798","title":null,"description":null,"keywords":null,"keyphrases":{"focus":[],"additional":[]},"focus_keyword":null,"additional_keywords":null,"truseo_locale":null,"primary_term":null,"canonical_url":null,"og_title":null,"og_description":null,"og_object_type":"default","og_image_type":"default","og_image_custom_url":null,"og_image_custom_fields":null,"og_image_url":null,"og_image_width":null,"og_image_height":null,"og_video":"","og_custom_url":null,"og_article_section":null,"og_article_tags":null,"twitter_use_og":true,"twitter_card":"default","twitter_image_type":"default","twitter_image_custom_url":null,"twitter_image_custom_fields":null,"twitter_image_url":null,"twitter_title":null,"twitter_description":null,"schema_type":"default","schema_type_options":null,"schema":{"blockGraphs":[],"customGraphs":[],"default":{"data":{"Article":[],"Course":[],"Dataset":[],"FAQPage":[],"Movie":[],"Person":[],"Product":[],"ProductReview":[],"Car":[],"Recipe":[],"Service":[],"SoftwareApplication":[],"WebPage":[]},"graphName":"WebPage","isEnabled":true},"graphs":[]},"pillar_content":false,"robots_default":true,"robots_noindex":false,"robots_noarchive":false,"robots_nosnippet":false,"robots_nofollow":false,"robots_noimageindex":false,"robots_noodp":false,"robots_notranslate":false,"robots_max_snippet":"-1","robots_max_videopreview":"-1","robots_max_imagepreview":"large","priority":null,"frequency":"default","local_seo":null,"limit_modified_date":false,"ai":{"faqs":[],"keyPoints":[],"schemas":[],"titles":[],"descriptions":[],"socialPosts":{"email":{"subject":"","preview":"","content":""},"linkedin":[],"twitter":[],"facebook":[],"instagram":[]}},"breadcrumb_settings":null,"seo_analyzer_scan_date":"2026-10-29 14:13:03","created":"2026-10-30 14:13:35","updated":"2026-10-30 19:06:02"},"aioseo_breadcrumb":"<div class=\"aioseo-breadcrumbs\"><span class=\"aioseo-breadcrumb\">\n\t<a href=\"https:\/\/innolics.nl\/en\/\" title=\"Home\">Home<\/a>\n<\/span><span class=\"aioseo-breadcrumb-separator\">&raquo;<\/span><span class=\"aioseo-breadcrumb\">\n\tPrivacy statement\n<\/span><\/div>","aioseo_breadcrumb_json":[{"label":"Home","link":"https:\/\/innolics.nl\/en\/"},{"label":"Privacy statement","link":"https:\/\/innolics.nl\/en\/privacy-statement\/"}],"_links":{"self":[{"href":"https:\/\/innolics.nl\/en\/wp-json\/wp\/v2\/pages\/1798","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/innolics.nl\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/innolics.nl\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/innolics.nl\/en\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/innolics.nl\/en\/wp-json\/wp\/v2\/comments?post=1798"}],"version-history":[{"count":1,"href":"https:\/\/innolics.nl\/en\/wp-json\/wp\/v2\/pages\/1798\/revisions"}],"predecessor-version":[{"id":1800,"href":"https:\/\/innolics.nl\/en\/wp-json\/wp\/v2\/pages\/1798\/revisions\/1800"}],"wp:attachment":[{"href":"https:\/\/innolics.nl\/en\/wp-json\/wp\/v2\/media?parent=1798"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}